I need to write a transition letter...

Alright, so I met with our company director today (very good he is mentoring me so I can move up in the company ) and he advised me that I should write a "letter of transition" for while I'm gone.

I was told this letter should include, my everything about my job, how I do it, what exactly I do, and the order etc.

How do I start this? Any wording suggestions, has anyone had to do this before?

Do you mean a letter about you taking Maternity leave?

start by writting down what you do as rough notes and then make it more in a book or outline form. think of it as a manual for someone coming in to do your job. I have done that for almost every position I have done.
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Thank you Eileen. I was so blank as to the "how to start" I kept thinking it should be like a "to whom is doing my job:" kind of letter form or something. I like the manual form though. I did my rough outline of duties this weekend, and wow I do a lot lol. I am going to try to condense it so its not a ton of pages lol

Ok one more question...odds are someone who already has an idea of my job, does a less detailed version of it, will be covering for me....

So do I do my "manual" in a completey "dumbed down" version so absolutely anyone could do my job...or do I do it in a more general form anticipating that someone who is at least slightly trained in what I do will be performing these tasks?

I would say do it so that anyone could do it because odds are that they won't get someone who knows what they are doing...Oh and I don't know if I'd condense what you do...The more pages the more they will realize how valuable you are Good luck!

Shannon

I agree with Shannon - the more detail you can give the better.

I would say the more detail the better as well both so you look good and the person doing your job will know exactly what to do.

Ok that is how I have been doing it. So far it is like 4 pages for a job I could do with my eyes closed and half asleep. lol I found out the girl that is replacing me is a girl who won't approach me because I am 'intimidating' and she has been gunning for my job ever since she was kinda sorta trained to do it.

I am going to do it in "manual" form. Then include a quick refrence sheet basically this is how my day goes kind of format. So we will see how the director likes it

Sounds really well put together...Hope your director likes it!

Alright so I am trucking along with this letter/manual thing

How do I voice concerns without seeming high and mighty? I found out who will be filling in for me, and to put it nicely, she has no business doing my job. I don't want to come back to a huge mess.

Little back ground. I work in workers comp insurance -the pharmacy benafits side. I am the person who talks to the insurance adjusters/sups/branch managers and gets medications paid for. I have been in my position for a year and a half, and have built several relationships with the Sups/Branch Managers that i would really prefer not be ruined while I am on leave.

Any suggestions?

well since it will be a different representative speaking with these managers and supervisors, I highly doubt they would take it out on you if the person doing your job sucks at it. I mean, if you come back and get an earful from those people, just be like, "I'm very sorry (insert name here), I was on maternity leave and had no input on who would be filling in for me, and I regret that you were treated the way that you were." I'm pretty sure that's all you can do without making the girl filling in for you feel like a jackass. Or call ahead and tell these people you will be gone for a few months and that this girl is filling in for you. That way, they'll know not to expect YOU when they answer the phone. HTH!